Archives for December 2013

Workflowy

WorkflowySymbol

Workflowy is a list maker.  There are lots of to-do list applications available – so why Worksflowy?

Workflowy has many advantages, that makes it an ideal productivity tool for the entrepreneur.  It is incredibly simple.  Simply makes bulleted lists.  The lists can be nested, and notes added.

 

To give an idea of the simplicity of Workflowy and its interface – here is a screenshot.

Workflowy

Workflowy lists are searchable.  Tags can be added, such as #urgent.  These can then be used as search functions.  For example, if I organize a guest post with Michael Kawula on networking, I might tag the entry #networking #guest blog @Kawula.  

One of the most important considerations for me when adopting Workflowy, was that it is completely usable across multiple platforms.  As a web-based app, the data is always up to date and the same whether you look at it in Windows, Apple or Android.  Further, it is useable as an app when there is no internet connectivity and will automatically sync when you are next connected to the web.

Workflowy lists, and sections of lists can be shared.  This can be useful when collaborating on projects.

The final benefit of Workflowy is that it is free.  There is a pro version, but the free allows 500 items a month which is plenty for most.

The only downside of Workflowy for a to-do list application is that there is no option to add due dates.

If you would like more information on Workflowy, I have embedded a number of videos below.  Enjoy.

 

 

 

 


 

Scapple

ScappleFreeTrial

 

Scapple is a mind-map and note taking software.  It is made by Literature & Latte, the people who made the highly respected Scrivener.  Both Scapple and Scrivener can be downloaded for a free trial.

I have never been someone that finds mind mapping useful and originally looked at the software as a useful program for making resources for my students. Scapple is both incredibly simple and flexible.  It is this flexibility that makes it so useful for a whole array of applications.

Scapple has been compared to a blank sheet of paper or a whiteboard.  Scapple allows the user to put notes, images and connections on this paper and arrange as they find helpful.  To give you an idea, I used Scapple to outline the features of the Internet Business Handbook.  This is what I came up with:

IBH_Scapple

Scapple works by:

  • double clicking anywhere to insert a note.  This can be repeated and the notes arranged by dragging and dropping.  Some people use Scapple, in this way as a virtual brainstorming platform.
  • drag one note to another to make a connection.  The note will spring back, to the original position and a connection, with a dotted line, made between them.
  • hold down the alt key (option and command keys on a Mac) while you drag to create an arrow between the notes.
  • images and external text can be pasted in.
  • double click a link to add a note between the two linked notes.
  • borders can be added to notes, as well as colors.  Custom note-styles in the format menu are easy to make and delete.  If you have a number of notes that you want formatted in the same way, then select all of them before formatting.
  • URLs  in Scapple are clickable.

Once finished the Scapple document can be exported in .pdf or .jpg forms.  

So, Scapple is a quick, powerful tool to organize your ideas.  However, care must be taken not to spend too much time making your mind-map a masterpiece.  Your masterpiece should be your product not the mind-map you used along the way.

Why not leave a comment about how you use Scapple or any tips that you have found helpful?

Fiverr

Fiverr

 

Fiverr, is the cheapest of the Outsourcing options.  Fiverr has over 3 000 000 jobs, called ‘gigs.’  There are an amazing range of gigs available.  Many of them are a little crazy such as, writing your name on a piece of rice.  Gigs start at $5 but many have upgrades. While the buyer pays $5, the seller only receives $4, fiverr taking a whopping 20% commission.  The price makes it affordable, but the quality is highly variable.

However, the likelihood of a successful gig with fiverr can be enhanced with the following steps:

  1. Look at the sellers stats and feedback, noting both the percentage positive and the number of votes.FiverrRatings
    The stats come from the buyer feedback.  Most have quite a high rating, so the comments further down the page can be more revealing.
    Level 1 – Sellers are automatically promoted to level one when they have been active on the site for 30 days and completed at least 10 orders while maintaining excellent ratings and a great track record.
    Level 2 – Sellers are automatically promoted to level one when they have made over 50 orders in the past two months while maintaining excellent ratings and a solid track record.
    Top rated sellers are manually chosen by Fiverr editors. Promotion is based on the following criteria: Seniority, volume of sales, extremely high rating, exceptional customer care, and community leadership.
  2. Notice the cancellation ratio.FiverrCancellation
    While the feedback stats may be high, a high cancellation ratio should be cause for concern.  Not all sellers have a cancellation ratio, and a small one is probably not relevant.  However, a high cancellation ratio can mean either that the seller is canceling any problematic orders or that this percentage of people are unhappy enough to demand a refund. If there is a high cancellation ratio then my advice wold be to not buy.
  3. Check out the samples.
    Their portfolio of previous work is your best indicator of whether they are suitable for your job.
    FiverrSamples
  4. Read the gig details carefully.
    For example, make sure that you understand what you are buying and what is an extra.
  5. If you are not sure if they can / will do what you want, then contact the seller.
    The seller does not want an unsuitable job that will lead to negative feedback, so are likely to be honest with you.  A lot of sellers like this as communication helps then too.
  6. Put effort into answering their questions.  Often when you make an order, you will be asked a number of questions about what you want.  The more information you can give, the better able the seller is to provide what you want.
    FiverrRequestInfo
  7. Consider buying two gigs.  I did this when I ordered gigs for a public domain book I published in Kindle format.  At $5 each two still does not cost very much and then if one is not at a level you would want to use, there is still another option.  Below are the two results for my Kindle book cover.
    Montessori2       Montessori1
  8. If you want some changes let the seller know.  The seller does not want negative feedback, so will do what they can to rectify any issues you may have.  So, talk to them and give them a chance to make alterations before leaving negative feedback.
  9. Remember, the seller is only getting $4, do don’t expect that every ‘gig’ you order will be wonderful.  Think of it as a $5 gamble.  If it works out well, great, if it doesn’t there is not much lost.
  10. I would suggest that content creation not be outsourced to Fiverr.  I did try and get some content writers on Fiverr to write articles, that I could use for comprehension exercises, for some practice exam papers that I was writing.  The results were diabolical and I used none of them.

 

In conclusion, buyers like Fiverr because it enables small tasks to be completed cheaply with minimum risk and over time they can find dependable freelancers that they are able to use for repeat work. Sellers are able to build their portfolio, accumulate reviews and  grow their business by offering basic gigs for $5 and providing extras for additional revenue.

I have bought gigs on Fiverr that have been unusable, such as this diagram of a cell, where it is drawn on paper and scanned with the creases of the paper cutting through the diagram.

CellStructure

However, other gigs have been great, such as this book cover I used.

B3

If you are new to outsourcing, fiverr can be a good place to start as it allows you to outsource with minimum risk.  For some jobs, such as transcription of audio, it can be an efficient way to better utilize your time and resources.  However, being the cheapest of the outsourcing methods, for more complicated jobs or to hire more experienced people, then other platforms such as Upwork may better serve your needs.

Resource Link:  Fiverr

The Suitcase Entrepreneur by Natalie Sisson

There is no such thing as easy money and nothing worth doing was ever easy. But, if you’re prepared to work smart and develop a laser-like focus on achieving your ideal lifestyle, then anything is possible.

Natalie Sisson’s book, The Suitcase Entrepreneur is full of inspiration, advice and information on how anyone can build an online business that fits into their lifestyle or desired lifestyle.  While written for the ‘digital nomad,’ it is useful for anyone who would like to build an online business that gives them more freedom in their life.

Natalie Sisson; who is resident in three countries, owns two passports and has three international bank accounts; has spent the last few years travelling the world while establishing her very successful business.  She shares her own experience of travelling to 61 countries on five continents as well as the case studies of others to show that it really is possible to “create freedom in business and adventure in life.”

The book is steeped in reality.  While demonstrating the amazing possibilities that online businesses have, from the outset she states that it takes perseverance, initiative and the meeting of challenge head on.  Further, she accepts that continual travel is neither possible nor desirable for everyone.

The book itself is divided into three acts.  The first is titled “Welcome to the new world of digital nomads.”  This act is challenging from the beginning.  She states that to make a real change that you need to get uncomfortable.  Our comfort zone is attractive but as Natalie points out “if you do what you’ve always done then you’ll get what you’ve always got.”

Then Natalie proceeds to wipe away any excuses.  The right time – there isn’t one.  If you put it off, you are just delaying the living of your ideal life.  Money – all you need is a laptop and less than $100.  Lessons you need to know in order to become an online entrepreneur like finding your “sweet spot” or the need for testing – they are all covered in this act.  The inspiration to begin the “rollercoaster ride” of an entrepreneur – again, found in this book.

Act two is titled, “How to build an online business you can take anywhere.”  While passion for your business and a desire to create freedom in business and adventure in life is great, it needs to be backed up with a plan of action.  This act provides the concrete steps and information that you need to know in order to create an online business.

After looking at why today is the best time to build your business, outlining eight trends that define the future of work, she reminds her audience of the importance of mobile.  Natalie then provides the reader with information needed to build a business – from determining what business to start to Natalie’s six steps of building an online business, to things to consider when setting up a business and tax requirements.  From only five essential tools to run a business, Natalie uses a virtual office set up to provide a wealth of information about useful tools that can be used to make your business more effective.

Reminding her readers of the need to be where our customers are, Natalie gives both the reasons we need to be on Social Media and also tips that we can use to optimise the use of Social Media for our business.

Then after providing some insight on how to build a virtual team it’s on to act three.  While act one and two are valuable for anyone who is running or thinking of running an online business, act three is specifically for the entrepreneur who plans to travel.  Act three is titled, “How on earth does one become a Suitcase Entrepreneur?”

Act three, as with the first two acts is full of useful tips and down to earth advice.  From staying fit and healthy, to advice on visas and how to pack this section is filled with useful information.

In between your blocks of time you’ve carved out you need to leave time to stop, stretch, dance and get some fresh air.  This actually makes you more productive and helps you focus back on what you’re doing.”

So, the freedom to do what you want and achieve your dreams?  Yes, Natalie convinces the reader that with focus, hard work and determination it really is possible.  I would highly recommend this book to anyone with an online business or thinking of starting one.

 

Cover-of-The-Suitcase-Entrpreneur

 

You can purchase a copy from:

Amazon.com

Amazon.co.uk

bookdepository.co.uk

Making the Leap!

I have always had the Entrepreneurial spirit, yet have worked a traditional 9:00-5:00 job since graduating from college (more years ago than I want to confess…wink, wink). There is so much noise and distraction in society about needing the ‘security’ of outside employment. Really though how ‘secure’ is working for someone else? At any time the market could shift, a new competitor emerge or reasons for downsizing could pop up and suddenly that job isn’t so secure.

Even familial pressure plays a factor when they ask the questions, “What about health insurance, retirement contribution, or guaranteed paycheck, etc?” Those doubters obviously have no idea that being an Entrepreneur can provide all that and much more!

Unfortunately, the societal noise has led to fear and the decision to hold back on the Entrepreneurial dream for many people and I was once one of those people. The best thing I have ever done for MYSELF was to make that LEAP and started my own online business and podcast.

It was scary and my stomach was in knots, but in life we all can grow by facing our fears. To help in the process I have a quote that has quickly become my personal daily mantra and it is, “What is the worst thing that could happen?” and really what is the worst thing that could happen?

The worst thing in my mind is FAILURE, yet as an adult I should know that is how all of us learn…from our mistakes and failures. Have I had a few failures in my new journey so far…YES! Am I still alive, healthy and have my supporting family by my side…YES again!! In hindsight, the failures I have experienced have been an essential part of my journey and growth and I wouldn’t change a thing.

Becoming an Entrepreneur can be stressful if you attempt it alone. The biggest element that has been helpful to keep me sane during this journey is Support. I have found such inspiration, help and encouragement by being a member of a wonderful Mastermind group, Fire Nation Elite, which is comprised of entrepreneurs of all kinds. Jim Rohn once said, “You are the average of the 5 people that you spend the most time with.” Choose those five people well and be strategic.

If you want to become a successful Entrepreneur (online or otherwise) then surround yourself with successful entrepreneurs. Together as a group you can support, encourage and learn from one another. Thankfully by surrounding myself with like minded people (now friends), I KNOW that success is in my future. I will not give up and thankfully my support wouldn’t let me give up either!

The best thing about becoming a entrepreneur is a realistic opportunity for my long term goals:

  1. Freedom to run a business aligned with my goals, values and passions.

  2. More quality time with my children (they are going to be out of the house before I know it).

  3. Ability to travel more with my family as I will no longer be locationally dependent.

  4. Living a life of purpose and having more time to volunteer and help others.

Don’t be afraid and just do it! The rewards will always outweigh any fears and you will be so grateful of your decision to become an Entrepreneur.

This guest post was written by Celest Horton, Founder of How to Pay for College HQ

Celest Horton

Founder of How to Pay for College HQ

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